An office cannot be imagined without a printer, it is one of the major investments and buying a correct one can save your money. It is one of the necessities of offices and helps in maintaining all the important files and documents. Nowadays, various types of printers are available in the market. Some of them are multipurpose ones which perform all the tasks of a printer, copier, scanner, fax machine and even email center. Many of the printers comes with connectivity options like Bluetooth, WiFi and NFC which makes it easier to give the command from anywhere in the office. But, often it is seen that picking up the right printer for the office turns out be a pain as we are not able to decide which will best suit our requirements. There are various brands in the market which offer printers with great features and further accelerate our confusion of selecting the correct option. We have tried to sort out your problem and have suggested some of the tips you can consider before buying the perfect printer for your office. So, take a look at the simple tips:
Tips to consider
- Analyze your usage
The first and foremost principle of purchasing a printer is to analyze the usage. Just take note of the things that you will be performing using the printer. It will help you decide whether to buy single purpose printer or multipurpose printer. If you print lots and lots of files and documents then you can consider going for the multi-functional printer which will help in solving various purposes. On the other hand, if you only print some copies in a month then you van purchase a regular printer. So, usage plays an important role in helping you decide to buy the best printer for your office.
- Speed the need of the hour
The other important factor is the speed. In office we need a device which can perform really fast so that we cannot miss out on anything. Your office printer must have the ability to print copies within shout span of time as you may require printing a lot of files. So, it is advisable to go for the one which offers higher speed. However, if you don’t have to print a lot of documents then you can consider purchasing the slower personal printer.
- Is colour necessary
There are two types of printers available in the market, the coloured ones and the Black and White printers. It completely depends on your requirements and usage as which printer you should purchase. If you have to print brochures, multi-coloured items or charts and then you have a good quality coloured printer in your office. On the other hand if you just have to print loads of files and that to Black and White then you can go for the Black and White printers. It is also true that Black and White printers are cost effective as compared to coloured printers.
- The added features
These days the manufacturers are adding various features to the printers range in order to make them technologically advance. The extra features in the printers add value to the product and also smooth out the work process. There are printers in the market which comes with connectivity options like WiFi, NFC and Bluetooth. These features free the office from extra wires and allow you to give a command from anywhere. Along with this also take into account that the printer has a proper display which makes it easier to communicate with the printer. Also see to it that it has additional ports which enable you to print documents directly by connecting the pendrive.
- Price and future expenses
At the time of purchasing the printer do take into account the price range. A printer with all the advanced features will cost more as compared to simple printers. Similarly, a single purpose printer will be cheaper as compared to the multi-functional printer as same is the case with the Black and White and coloured printers. Apart from the cost of the printers one must also take into account the future expenses which will come along with the device. You also have to maintain the printer and have to get it serviced from time to time. Moreover, the cost of ink, toners will also vary from printer to printer. So, go for the one which will not a burn hole in your pocket.
Ten best enterprise printers
So, after having a look at the things to keep in mind while purchasing a perfect printer for your office, we have further solved your problem of deciding the best printer. We bring to you a list of best 10 enterprise printers which will suit your office requirements. So, choose your pick from the list.
- HP LaserJet Enterprise Flow MFP M630z
HP is the one company which scores really well when it comes to office imaging solutions. The HP LaserJet Enterprise Flow MFP M630z from the house HP is a multi-functional printer which simplifies digital workflow and comes equipped with HP Flow solutions and also safeguards business data and documents with a strong suite of top-flight security features and enables simple, efficient mobile printing. The device can perform functions like printing, copying, scanning, print from USB and scan to Sharepoint. It can print a speed of 60ppm and gives the quality of up to 1200×1200 dpi. The printer comes with laser technology and has a capacitive display of 800×600 pixels resolution. It also allows wireless direct printing and printing using the mobile app.
- Ricoh MP C5503SP
This printer from Ricoh is best designed to suit all your office requirements. This coloured multi-functional printer performs all the tasks at a very fast speed. The company has also incorporated some innovative features in the product like Searchable PDF, ID Card Copy and Single Pass Duplex Feeder which further enhances productivity. The device takes just 16 seconds for warm up and offers 250GB of HDD storage. It provides the resolution of 600dpi and has the capacity of holding 4,700 sheets at a time. It supports the SRA3 printing format and consumes less electricity.
- Konica Minolta bizhub C754
Konika Minolta is known for providing best business solutions. The company has a wide range of office printers which performs really well. The Konica Minolta bizhub C754 is coloured laser printer. This multi-functional printer offers 250GB of HDD storage and its maximum paper capacity stands at 6,650 sheets. The device prints at a very fast speed of 60ppm for coloured print outs and 75ppm for the Black and White ones. Apart from printing it also perform functions like scanning, copying, fax. The company also offers a security suite with the device which keeps your professional and confidential data safe. Moreover, it also offers PageScope Enterprise Suite which keeps a track of the cost involved in printing. All in all it is a complete solution for your office.
- Canon imageCLASS MF6180dw
One just can’t move ahead without mention about the office imaging products offered by Canon. The company provides some of the really good printers which make the task at hand easy and smooth. The Canon imageCLASS MF6180dw is powerful and fast monochrome printer which comes with auto-duplex print engine which increases productivity and saves time. Along with this comes with minimal maintenance and is equipped with Canon SEND Technology which optimizes sharing of information by allowing documents to be scanned and saved to USB flash memory, network shared folders, and even sent to an email address. It prints at a speed of 16.8pmm and takes 11 seconds to warm up. It comes with various connectivity options and a security suite to keep the information safe. Giving freedom to you from wires it also allows wireless printing.
- HP Officejet pro X576dw
The HP Officejet pro X576dw printer is known for delivering high quality results at a very speed. It is also designed to reduce the costs involved in printing. The device comes with 4.3-inch touchscreen display which makes the tasks like printing, scanning, copying and faxing easy. This is designed to print wirelessly and can also share access with PCs, tablets, and mobile devices even with no network or router. It prints at a speed of 42ppm and comes with multiple connectivity options. One the storage front it offers 768MB of standard memory and has a paper capacity of handling 500 sheets in the input tray. The company is offering 1 year of warranty with the device along with 2 years of extended support.
- Canon Pixma MX927
The Canon Pixma MX927 is the other entry in our list form the house of Canon. This inkjet printer comes with a 3-inch LCD display and is capable of delivering some high quality printouts. This multi-functional printer facilitates wireless printing and also keeps your valuable data secure. It consumes less of power and consists of double front paper cassettes. Moreover, it also has individual ink tank which enables 2.6 times more prints as compared to the standard ink tank. The device produces rich colours and also gives excellent photographic results. It starts within 3 seconds and comes with a very compact form factor.
- Epson B310N Business Inkjet
Epson is one of leading player in the printers segment. The company offers a wide portfolio of office printers. As the name suggests, the Epson B310N Business Inkjet is a printer based on the inkjet technology. It is designed to improve business productivity and lowers the total cost of ownership. It comes with smart paper handling and prints 37 pages per minute. The printer also offers Epson DURAbite Ultra ink which delivers water, smudge and fade resistant prints. It also come equipped with wireless direct printing feature, which enables you to print from anywhere in the office.
- HP Officejet Enterprise Color Flow MFP X585z
This inkjet printer from HP is one of the best enterprise solutions for offices. The printer delivers high speed output at half the cost incurred by the laser printers. The multi-functional printer prints at a speed of 44ppm and comes with mobile printing capability. The standard memory of the device accounts to 1792MB and consists of various connectivity options. It also scans at a very fast speed and cover all the minute details giving a perfect scanned copy. Along with this the company also provides security solutions with the device which keeps your valuable data safe and secure. The printer comes with an 8-inch touchscreen display which generates a preview before giving out the final print. It comes with a sturdy design and is made to ease out the workflow.
- Ricoh Aficio MP 5002SP
Apart from the coloured printers the market also has some good multi-functional Black and White printers to offer. Many of the offices do not require coloured printers so they can consider going for the Ricoh Aficio MP 5002SP. This Black and White printer print up to 50 pages per minute and comes with 1GB of RAM and 128GB of HDD storage. It also enables you to print using the RICOH Smart Device Print App which supports common formats such as PDF, iWork and MS Office files. The App also enables users to choose the Locked Print feature for added security, as well as make selections for paper size, paper type and duplex. Along with this you can also scan, copy and fax the important documents at a very fast speed. Keeping in mind the security of your crucial business data the device prevent unauthorized access to certain functions with password-protected and user-specific authentication.
10. HP LaserJet Enterprise 600 Printer M602x
The last in our list of best enterprise printers is a Black and White printer from HP. The HP LaserJet Enterprise 600 Printer M602x is laser jet printer designed to increase productivity. It prints 50 pages per minute and one can even get quick prints by simply connecting a USB drive to the device. The device comes equipped with HP EcoSmart console which tracks the usage data and saves the energy of the device. This one also enables wireless and mobile printing through the HP ePrint app. The device has a 4-inch display which facilitates during the time of printing. On the storage front, the printer offers 512MB of standard memory and up to 8GB of SSD storage. Along with this it also offers various connectivity options.
So, now you have access to the best options of office printers available in the market. Now you just have to take your pick from them.